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Special Event Liquor License Instructions

Checklist of required documents

You must complete a city & a state application and turn BOTH in to the City licensing office.

Pursuant to State Liquor Code and the City of Boulder, anyone that is selling and/or serving alcohol where members of the general public have access, are required to obtain a Special Event Permit. Non-Profit organizations are the only entities that qualify as an applicant. Each applicant is limited to ten (10) days per calendar year for special event permits. A complete application must be submitted at least thirty (30) days prior to the event, there are no exceptions.


Do not send the application to the State liquor division. When you have completed the application, you must schedule an appointment with the Licensing office to review the application. You must be sure to schedule this appointment at least thirty (30) days prior to the event. Please contact the Licensing division at 303-441-3091. 

Required Forms

Required Fees

  • Beer, Wine & Liquor Permit
    City of Boulder - $50.00/day for 250 people in attednance or less

              City of Boulder-$100/day for 251 people in attendance or more

  • 3.2% Beer Permit
    City of Boulder - $50.00 application fee for 250 people in attendance or less

             City of Boulder- $100 application fee for 251 people in attendance or more

State Sales Tax Information & Form

Colorado Department of Revenue: 1375 Sherman St., Denver, CO         303-238-7378

STATE APPLICATION FOR A SPECIAL EVENTS PERMIT

Instructions

1.    You must fill in all of the blanks on the first page.
2.    Please check the appropriate box in the first section to identify what type of nonprofit your organization is.
3.    Please check the box for the type of permit that your organization wishes to obtain. The choices are, "Malt, Vinous & Spirituous  Liquor," (beer, wine & alcohol) or "Fermented Malt Beverage," (3.2% Beer Only). NOTE: Applicant cannot apply for both types of permits.
4.    Question #1 - The applicant is the nonprofit organization, please fill in the complete title.
5.    State Sales Tax Number – This would be the number issued to the nonprofit by the Colorado Department of Revenue.
6.    Question #2 – Fill in the mailing address complete with city, state and zip code.
7.    Question #3 – Fill in the address of the event complete with city, state and zip code. If this is for an outdoor event, be very specific with the location (i.e. Bank One parking lot, civic park, pearl street mall between 9th & 15th, etc.).
8.    Question #4 – Fill in the first and last name of the organization’s president or chairman, their date of birth, their home address (with city, state and zip code) and a daytime phone number.
9.    Question #5 – Fill in the first and last name of the "Event Manager." This would be the person that will be on site the day(s) of the event. Fill in their date of birth, their home address (with city, state and zip code) and a daytime and/or cell phone number.
10.    Question #6 – Answer the question completely.
11.    Question #7 – Answer the question completely. If the answer is yes, please attach an additional sheet of paper with the name of the business, the address and the State of Colorado liquor license account number.
12.    Question #8 – Answer the question. If the answer is "no," then the application will not be accepted.
13.    Date(s) of the Event – Please fill in the date(s) and time(s) for which you would like a permit issued. If you are applying for more than five dates, you will need to submit another permit application form.
14.    Oath of Applicant - This must be read and signed by a representative of the applicant (i.e. a corporate officer or chairman), it cannot be signed by the event manager unless they are a part of the nonprofit. Please sign, title and date this section.

CITY APPLICATION FOR A SPECIAL EVENTS PERMIT

Instructions

1.  Name of Applicant - This must match with question #1 on the state application.
2.  Mailing Address - This must match with question#2 on the state application.
3.  Name of Special Event - Please fill in the name of the event (i.e., Kinetics, St. Patrick's Day Parade, etc.)
4.  Location of Special Event - Fill in the address of the event complete with city, state and zip code. If this is for an outdoor event, be very specific with the location (i.e. Bank One parking lot, civic park, pearl street mall between 9th & 15th, etc.). Make certain that your event is in City limits, otherwise contact Boulder County or the appropriate municipality where your event will occur.
5.  Property Owner - Answer the question completely.
6.  Property Owner Phone Number - Fill in a local phone number for the property owner.
7. Contact Person - Fill in the first and last name of the "Event Manager." This would be the person that will be on site the day(s) of the event.
8.  Contact Person Phone Number - Fill in a phone number of where the Event Manager can be reached during the event.
9.  Type of Application - Please check the box for the type of permit that your organization wishes to obtain. The choices are, "Malt, Vinous & Spirituous  Liquor," (beer, wine & alcohol) or "Fermented Malt Beverage," (3.2% Beer Only). NOTE: Applicant cannot apply for both types of permits.
10.  City Questions - Please answer these questions completely.
11.  Oath of Applicant - Please read and initial each statement then proceed to the last page and sign, title and date the application. 

STATE AND CITY ADDITIONAL REQUIRED DOCUMENTATION

You are also required to submit the following documentation with the applications:

  1. Certificate of Good Standing – This must be dated within the last two years. This can be obtained from the Secretary of State's website. Once you are on the website, Print the certificate out and submit it with your application. Please retain a copy for your files.
  2. Proof of Property Possession – This should be a copy of the deed, lease, rental agreement or written permission from the property owner. It must be signed by all parties.
  3. Floor or Site Plan – If the event is held inside, then the following are required:
  • All plans, specifications and drawings shall be on 8 2 x 11" paper and shall show the floor plan and layout of the interior of the building where the license is sought to be exercised.
  • A separate page for each level or floor to be licensed
  • Walls, partitions, entrances and exits
  • Dimensions of the premises including square footage of entire area
  • Clearly identify the nearest streets
  • Indicate where NORTH is
  • Clearly identify the Bar(s) and square footage of alcohol service area
  • Clearly identify where alcohol shall be stored
  • Clearly identify any patio(s), if applicable
  • Identify the type of barrier surrounding the patio, if applicable
  • All tables and chairs and size of tables
  • List the total seating capacity

If the event is held outside, then the following are required:

  1. All plans, specifications and drawings shall be on 8 2 x 11" paper and shall Identify all types of barriers surrounding the outdoor area
  2. Dimensions of the area and entire square footage of premise in use
  3. Clearly identify the nearest streets
  4. Indicate where NORTH is
  5. Clearly identify where alcohol will be sold/served and square footage of area

Please note that, due to circulation of your city application and because of health and safety concerns with your event, additional requirements resulting in other costs for your special event may be disclosed to you during the city review process (i.e. hiring of on-site police officers and sound officers, and/or other fire or planning permits). At the scheduled appointment, city staff will review your application, required documentation and fees. If the application is complete, a "public notice poster" will be printed for you. This poster must be posted at the location for which the permit is requested. The poster must be posted in a conspicuous location for members of the public to see. The poster must be posted for ten (10) consecutive days. If the Licensing office receives no public input or unsolvable city department concerns, then the application will be administratively approved and sent to the State Liquor Division for review and issuance. If the state approves the application, the state license will be issued and mailed to the Licensing office. The city will issue a city license and mail both to the applicant’s mailing address. These licenses must be posted at the event location in a conspicuous location for members of the public to see. If the Licensing lffice receives negative public input, then the application may be scheduled for a public hearing before the Beverages Licensing Authority (the "Authority"). The licensing office reserves the right to schedule any "Application for a Special Events Permit" for a public hearing before the Authority for good cause.

If you have any questions, please call licensing at 303-441-3091 or e-mail to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Last Updated on Monday, 11 February 2013 09:53